before the meeting

  • Advice on legal and procedural matters
  • Organising the venue and attendance
  • Notice of meeting, proxy cards and other announcements
  • Directors' documentation packs

during and after

  • Manage security, polling and top table
  • Shareholder helpdesk
  • Prepare minutes of the meeting
  • Provide reports and analyses
  • Announce Voting results to LSE
.

Meeting Services

Organising a company meeting can be a demanding and challenging task. Time spent planning and managing a meeting is often underestimated as Company Secretaries prioritise and juggle responsibilities. This is especially true for newly listed companies with developing company secretarial functions.

With our extensive experience in dealing with shareholder meetings, we offer support and guidance to suit your needs. We can either package together any elements of our services or provide a fully integrated solution.
Our experienced team of chartered secretaries and support staff can alleviate the burden at this busy time of year and give you complete peace-of-mind that your meeting will be carefully planned and efficiently managed.

Benefits from our expertise:
• Alleviates the pressures of planning and managing meetings
• Reduces risk of surprises
• Timely planning, ensuring efficient running of meetings on the day
• Adheres to best practice
• Flexible and accurate management information
• Efficient management of issues
• Flexibility to adapt a programme of services to suit your needs
• A central point of qualified and experienced expertise
• Professional guidance and advice
• Additional resource as required

We can also carry out a ‘health check’ service for larger, established companies to ensure any gaps in meeting planning are identified and managed.

Share registration and associated services are provided by Capita Registrars Limited. Registered in England No. 2605568.

Regulated services are provided by Capita IRG Trustees Limited, which is authorised and regulated by the Financial Services Authority (FSA Register number 184113). Registered in England No. 2729260.

Capita Share Dealing Services and Capita Share Plan Services are trading names of Capita IRG Trustees Limited.

Registered office: The Registry, 34 Beckenham Road, Beckenham, Kent BR3 4TU.

Part of The Capita Group Plc.